IFGS BOARD MEETING MINUTES

6/14/17 – Final

Wherein the Fighter specialization playtest rules are approved, a Registry Handbook update is approved, Northern Alabama Provisional Chapter reports that they have been preparing for a recruitment game, and Denver/Boulder Chapter reports they have scheduled games for August and September. The Central Oklahama Provisional Chapter was regretfully dissolved, at their request.

The 6/14/17 Society Board Meeting was called to order at 8:20 p.m. Eastern Time. Present were Board Members John Jones, Olan Knight, Pat McGehearty, Brad Evenson, David Spence, Sarah Gibson and Hugh Greene. Melanie Greene and from N. Alabama Chapter and David Gibson from Dallas Chapter were present. Janice Gott Society Clerk arrived late.

STANDING BUSINESS:

MINUTES: MOTION: To approve the minutes of the 5/17/17 Board Meeting (Knight, McGehearty, by acclaim).

FRC REPORT: The March 7.1 Playtest Rules Release is ready to add Fighter specialties. Thieves are expected to be ready for release next, followed by Druids then Knights. During the playtest period, PC characters will be able to play the various specializations without committing their character to that path, and PC characters may temporarily switch to the new Bard class for playtesting. In fact, PCs are encouraged to try the new specializations out and comment on them to the FRC (frc@ifgs.org). Also note that no magic item using new abilities may be created during the playtest period.

MOTION: To approve posting the Fighter specialization rules for playtest (Knight, Gibson, 7-0-0).

SSC REPORT: Jones noted the SSC is ready to post the finalized 2.13 revision of the Bluebook to the website in the next few days, and will promote it to the members.

REGISTRY: Registry Handbook version 3.21 is ready to approve. Knight would like to receive quarterly backups of the Chapter registry databases, but has not been receiving them because most active chapters do not have electronic databases. Northern Alabama is considering creating their database, and received helpful information.

MOTION:  To approve the Registry Handbook version 3.21 (Gibson, Evenson, 7-0-0).

TECH COMMITTEE: Because of their busy schedules, Robert Armbruster has not yet managed to get in touch with Brett Paul, to hand off the Tech Committee information.

GENERAL PROMOTIONS: Northern Alabama Chapter has developed a number of advertising and recruitment items, and intends to give them out as rewards at an upcoming recruitment event. They have even play-tested their game for the con. The Board is looking forward to hearing how it goes.

CONSTITUTIONAL REVIEW TASK FORCE: No activity.

CHAPTER LIAISON UPDATES:  Denver/Boulder is planning games for August and September, with a new storyline that uses 7.0 rules. Milwaukee Chapter is still interested in continuing, but has not had a meeting yet this year. Central Oklahoma Chapter has asked to close. They have no funds in their account, so nothing to forward to the Society Expansion Fund. Northern Alabama has been contacted by old members from the defunct Atlanta Chapter, and they have encouraged them to come play with them, a potentially restart their old chapter.

MOTION: To regretfully dissolve the Central Oklahoma Provisional Chapter (Knight, Spence, by acclaim).

CONTINUING BUSINESS

SOUTHERN CALIFORNIA CHAPTER DISSOLUTION: No action.

SCIFI RULES COMMITTEE: No report.

NEW BUSINESS

LARP BOX: Melanie Greene talked about a monthly mail service called “LARP Box” – larpbox.com. It comes with various props and costume items, and a “LARP of the Month,” with rules from a LARP system. This is a way to advertise. They are currently selling about 2,000 boxes a month. We would need a digital rulebook to participate in this. Gibson will follow up on this lead as Promotions Chair.

REGISTRY HANDBOOK UPDATE: To amend the version 3.21 to include the dissolution of the Central Oklahoma Chapter (McGehearty, Spence, by acclaim).

NEXT MEETING: The next IFGS Board Meeting will be held on Wednesday, July 12th. Times for the meeting are 5 pm Pacific, 6 pm MST, 7 pm CST, and 8 pm EST. The meeting will be held on Skype at i_f_g_s or 720.259.1667. The meeting was adjourned at 9:17 pm EST.

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CHAPTER LIAISONS

Dallas – Evenson

Denver/Boulder – Spence

Norman – Spence

Pacific Northwest – Jones

Northern Alabama – Gibson

Provisionals:

Greater Milwaukee – Greene

Southern California – Knight

 

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PROJECT LIST

Completed Tasks

Society-level electronic voting – Completed

Society Waiver Forms – Completed

Stoplight Policy – Completed

Milestone & Karma Awards – Completed

Business Cards – Available on Vistaprint

Updating Society Website to WordPress – Completed

In Process Tasks

Updating Governing Documents – In process with Society Task Force

Updated Committee Charters – In process with Society Task Force

On Hold

Character Creation System

Expand and Revise Wiki (Possibly incorporating online rules.) –

Not Started

Updating GW Handbook–

Streamlining the payment processes between Society and Chapters –

Treasury Tracking –

Shared Calendar on Website –

Creation of a Treasury Handbook –

Membership Tracking –

Link Exchanges –

Research for 8.0 Rules Set –

 

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Society Board Members

John Jones (TX) (2019) [Pres]

Sarah Gibson (TX) (2018) [VP]

Pat McGehearty (TX) (2018)

Brad Evenson (CO) (2018)

Olan Knight (TX) (2019)

Hugh Greene (AL) (2019)

David Spence (TX) (2019)

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Fantasy Rules Committee (FRC)

David Spence (TX) (2019) [Chair]

Brad Evenson (CO) (2019)

Hugh Greene (TX) (2019)

Seth Bush (TX) (2018)

David Gibson (TX) (2018)

Joshua Harris (TX) (2019) ad hoc temporary

Society Sanctioning Committee (SSC)

John Jones (TX) (2018) [Chair]

Seth Bush (TX) (2019)

Olan Knight (TX) (2018)

Kaaren Davis (CO) (2019)

Melanie Greene (AL) (2019)

General Promotions Committee (SGP)

Sarah Gibson [Chair]

Jason Dziuk (2015)

open (2014)

open (2014)

Publications Committee

Members all informal appointments –

Elections Committee

Jason Dziuk

Registry Chair

Olan Knight (TX)

Tech Committee

Brett Paul (CO) [Chair]

Robert Armstrong (TX)

Bethany Vann (OK)

Sarah Gibson (TX)

Open

Constitutional Review Task Force

Hugh Greene (AL) [Chair]

Brad Evenson

Ray Michel