Society Board Minutes – April 2017


4/19/17 – Final

Including March Rules Release (7.1 playtest), with new character abilities for playtesting, Central Oklahoma Chapter wanting to close, and initial discussion on allowing co-producers to get credit for Milestone Awards.

The 4/19/17 Society Board Meeting was called to order at 8:15 p.m. Eastern Time. Present were Board Members John Jones, Sarah Gibson, Pat McGehearty, Brad Evenson, David Spence and Hugh Greene. Olan Knight was absent. Melanie Greene, Michelle Cahill, and Jacquelyn Greene from N. Alabama Chapter were present. David Gibson from Dallas and the FRC was present. Janice Gott Society Clerk also attended.


MINUTES: MOTION: To approve the minutes of the 3/23/17 Board Meeting (Evenson, Spence, by acclaim).

FRC REPORT: Spence sent out a March Rules Release (7.1 playtest), with new character abilities for playtesting. It will stay out until September or October when the results of playtesting will be analyzed. Fighters, Thieves and Druids are still under construction, and are intended to be added to the playtest.  During the playtest period, PC characters will be able to play the various specializations without committing their character to that path, and PC characters may temporarily switch to the new Bard class for playtesting. In fact, PCs are encouraged to try the new specializations out and comment on them to the FRC ( Also note that no magic item using new abilities may be created during the playtest period.

SSC REPORT: Jones says the SSC had a recent meeting. They recommend for their open seats, to reappoint their members to the seats they hold. Pat McGehearty volunteered to join the SSC if they had an open seat, and he will be kept under consideration should they develop an opening.

They addressed enhancement bonuses pricing to weapons and armor during their meeting, and hope to have a draft change to the Bluebook to present to the Board after their next meeting. They also addressed the cap on resale prices, which is currently a blow when trading in some of the higher priced items.

MOTION: To reappoint Seth Bush, Kaaren Davis and Melanie Greene to new terms (Greene, Gibson, by acclaim).

MOTION: To approve John Jones as SSC Chair (Evenson, Gibson, by acclaim, Jones abstained).

REGISTRY: No report.

TECH COMMITTEE: Robert Armbruster has been added to the Tech Committee alias. Bret Paul wants to transition out of the committee in May. The Tech Committee, which also includes Sarah Gibson, intends to have a meeting soon.

GENERAL PROMOTIONS: Brett Paul found a file of various high resolution images of the IFGS Chesspiece logo. Hugh Greene created a high resolution image of the blue and gold “IFGS” logo for a banner, and forwarded the image to Gibson.


CHAPTER LIAISON UPDATES:  James Harmon officially announced that the Central Oklahoma Chapter was not viable, and asked the Board to close it. Treasury needs to follow up with them about closing out their checking account. Their status is inactive until they wrap up their treasury. Spence reported that they had put what funds they had into advertising for Medieval Faire, but then were not able to attend the Faire. Kaaren Davis has expressed concern that D/B Chapter was not getting enough notification about Society level news. The Board discussed ways to improve Shoptalk, Forum and Facebook postings.





NUMBER OF PRODUCERS ALLOWED PER GAME: Spence asked that the Registry Committee revisit the limitation on number of producers allowed per game. Many producers want to co-produce and they should both get credit for it, even if they have to split the CAP for it.  There is a question of a single person being the legally responsible party, but it might be stated as a Primary and Secondary producer, with both getting the same consideration for Game Producer Award pins and Milestone Awards. The topic was tabled until the next meeting.

NEXT MEETING: The next IFGS Board Meeting will be held on Wednesday, May 17th. Times for the meeting are 6 pm Pacific, 7 pm MST, 8 pm CST, and 9 pm EST. The meeting will be held on Skype at i_f_g_s or 720.259.1667. The meeting was adjourned at 9:18 pm EST.





Dallas – Evenson

Denver/Boulder – Spence

Norman – Spence

Pacific Northwest – Jones

Northern Alabama – Gibson


Central Oklahoma – Knight

Greater Milwaukee – Greene

Southern California – Knight



Completed Tasks

Society-level electronic voting – Completed

Society Waiver Forms – Completed

Stoplight Policy – Completed

Milestone & Karma Awards – Completed

Business Cards – Available on Vistaprint

Updating Society Website to WordPress – Completed


In Process Tasks

Updating Governing Documents – In process with Society Task Force

Updated Committee Charters – In process with Society Task Force


On Hold

Character Creation System

Expand and Revise Wiki (Possibly incorporating online rules.) –


Not Started

Updating GW Handbook–

Streamlining the payment processes between Society and Chapters –

Treasury Tracking –

Shared Calendar on Website –

Creation of a Treasury Handbook –

Membership Tracking –

Link Exchanges –

Research for 8.0 Rules Set –




Dallas – Evenson

Denver/Boulder – Lyon

Norman – Lyon

Pacific Northwest – Jones

Northern Alabama – Gibson


Central Oklahoma – Knight

Greater Milwaukee – Greene

Southern California – Knight


Society Board Members

John Jones (TX) (2019) [Pres]

Sarah Gibson (TX) (2018) [VP]

Pat McGehearty (TX) (2018)

Brad Evenson (CO) (2018)

Olan Knight (TX) (2019)

Hugh Greene (AL) (2019)

David Spence (TX) (2019)


Fantasy Rules Committee (FRC)

David Spence (TX) (2019) [Chair]

Brad Evenson (CO) (2019)

Hugh Greene (TX) (2019)

Seth Bush (TX) (2018)

David Gibson (TX) (2018)

Joshua Harris (TX) (2019) ad hoc temporary

Society Sanctioning Committee (SSC)

John Jones (TX) (2018) [Chair]

Seth Bush (TX) (2019)

Olan Knight (TX) (2018)

Kaaren Davis (CO) (2019)

Melanie Greene (AL) (2019)

General Promotions Committee (SGP)

Sarah Gibson [Chair]

Jason Dziuk (2015)

open (2014)

open (2014)

Publications Committee

Members all informal appointments –

Elections Committee

Jason Dziuk

Registry Chair

Olan Knight (TX)


Tech Committee

Brett Paul (CO) [Chair]

Robert Armstrong (TX)

Bethany Vann (OK)

Sarah Gibson (TX)


Constitutional Review Task Force

Hugh Greene (AL) [Chair]

Brad Evenson

Ray Michel