Society Board Meeting Minutes 10-16-18


10/16/18 – Final

Wherein the FRC is working on the Monk Class, and considering a clarification to the Boon or Bane spell. The SSC plans to develop a new chapter of the Rulebook discussing the activation of spells. ORV and Central Ohio Chapters are running games, and have appointed Registry Chairs. There is talk of setting up a Monster wiki online, to share monsters to assist in game writing. Hope Fountain from ORV was appointed Society Election Chair.

The 10/16/18 Society Board Meeting was called to order at 8:03 p.m. Eastern Time, via Discord. Present were Board Members John Jones, Brad Evenson, Hugh Greene, Olan Knight, Pat McGehearty, and David Spence. Sarah Gibson was absent. Janice Gott Society Clerk, and Hope Fountain & Shelly Ralston from ORV Chapter also attended.


 MINUTES: MOTION: To approve the minutes of the 9/12/18 Board Meeting (Knight, Spence, by acclaim).

FRC REPORT: The FRC is working on the Monk Class specializations. They are also working on a clarification of the Boon or Bane spell for Hits and Misses.

SSC REPORT: They plan to develop a new section of the Rulebook that will describe the activation of magic items. They also plan to add an Appendix devoted to examples of various kinds of item pricing.

REGISTRY: The Central Ohio Chapter has appointed a Registry Chair. ORV Chapter is developing an electronic registry database.

TECH COMMITTEE: Jones will be sure that the playtest class documents all are added to the website. There has been talk of setting up a “Monster Wiki”, a tool for game writers similar to a monster manual.


CONSTITUTIONAL REVIEW TASK FORCE: Greene is finishing the final amendments proposal and the Task Force will submit it to the Board prior to the end of the month, to include on the November ballot.

CHAPTER LIAISON UPDATES:  ORV has run their first game, a recruitment game (A Little Job) at a convention, to be followed by other novice games in the next few months. Dallas ran a three day anchor game last weekend, (Feastival of the Fourfathers) which went well (except for the rain). Northern Alabama ran a game (Sogosee’s Dungeon) that had so many players that they ran out of NPCs.

FALL ELECTIONS: Society needs an Election Chair. Hope Fountain from ORV Chapter volunteered.

MOTION: To appoint Hope Fountain as Election Chair (McGehearty, Evenson, by acclaim).

NEXT MEETING: The next Board Meeting will be on Tuesday, November 13th. Times for the meeting are 5 pm Pacific, 6 pm MST, 7 pm CST, and 8 pm EST. The meeting will be held on Discord.  The meeting was adjourned at 8:38 pm EST.



Dallas – Evenson

Denver/Boulder – Spence

Norman – Spence

Pacific Northwest – Jones

Northern Alabama – Gibson


Greater Milwaukee – Greene

Central Ohio – Spence

Ohio River Valley – Knight



 Completed Tasks

Society-level electronic voting – Completed

Society Waiver Forms – Completed

Stoplight Policy – Completed

Milestone & Karma Awards – Completed

Business Cards – Available on Vistaprint

Updating Society Website to WordPress – Completed

In Process Tasks

Updating Governing Documents – In process with Society Task Force

Updated Committee Charters – In process with Society Task Force

On Hold

Expand and Revise Wiki (Possibly incorporating online rules.)

Sci-Fi Rules

Not Started

Updating GW Handbook–

Streamlining the payment processes between Society and Chapters –

Treasury Tracking –

Shared Calendar on Website –

Creation of a Treasury Handbook –

Membership Tracking –

Link Exchanges –

Research for 8.0 Rules Set –



Society Board Members

John Jones (TX) (2019) [Pres]

Sarah Gibson (TX) (2020) [VP]

Pat McGehearty (TX) (2020)

Brad Evenson (CO) (2020)

Olan Knight (TX) (2019)

Hugh Greene (AL) (2019)

David Spence (TX) (2019)



Fantasy Rules Committee (FRC)

David Spence (TX) (2019) [Chair]

Henry Wood (TX) (2020) [Vice Chair]

Brad Evenson (CO) (2019)

Hugh Greene (TX) (2019)

Seth Bush (TX) (2020)

David Gibson (TX) (2020)

Michael Englerth (CO) (2020)

Joshua Harris (TX) (2019) ad hoc temporary


Society Sanctioning Committee (SSC)

John Jones (TX) (2020) [Chair]

Seth Bush (TX) (2019)

Olan Knight (TX) (2020)

Kaaren Davis (CO) (2019)

Melanie Greene (AL) (2019)


General Promotions Committee (SGP)

Sarah Gibson [Chair]

Jason Dziuk (2015)

open (2014)

open (2014)


Publications Committee

Members all informal appointments –


Elections Committee

Hope Fountain (OH)

Janice Gott (OH)


Registry Chair

Olan Knight (TX)


Tech Committee

Brett Paul (CO) Interim Chair

Robert Armstrong (TX) [potential Chair]

John Jones (TX)

Bethany Vann (OK)

Sarah Gibson (TX)



Safety Committee

Brad Evenson (CO) [Society Safety Officer]

David Ellis (CO)


Constitutional Review Task Force

Hugh Greene (AL) [Chair]

Brad Evenson (CO)

Ray Michel (CO)

Christopher Seals (TX)